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PTR Tennis Trade Show 2017
February 16, 2017
The Sonesta Resort
Hilton Head Island, SC

We are pleased that your organization will be participating in one of the many events for which Blue Chip Expo, Inc. serves as the official Exposition Service Contractor.  In this capacity, we will assist you in every possible way to ensure a pleasant and productive trade show.
 

Listed below are the items included in your Standard Exhibitor Package as well as important information about the venue.

STANDARD EXHIBITOR PACKAGE INFORMATION:

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 Booth Standared 8' deep x 10' wide Pipe and Drape
 TableOne 6' Skirted table 
 ChairsTwo Chairs 
 OtherOne wastebasket
 SignageOne (1) Booth ID Sign
 CarpetN/A
 Color Royal Black and Cream White

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ORDER FORMS

Below are links to various Service Order Forms for your information and use.  We ask that you please anticipate your additional show requirements and complete the enclosed forms at your earliest convenience.  This will enable us to have the requested items delivered to your booth prior to your arrival.

There will be limited quantities of additional equipment available for rent at the Expo.  All on-site orders will be filled on a first come first serve basis, while availability lasts. 


We suggest completing and returning the Credit Card Authorization Form to protect your exhibiting representative from being responsible for any balance due on site.  All orders returned by fax must be accompanied by a completed Credit Card Authorization Form in order to be processed.

 

NOTE: All Service/Shipping orders should be returned to Blue Chip Expo. Any requests for electrical and telephone service should be directed to the PTR at 843-785-7244 no later than February 6, 2017.

You are welcome to send scanned copies of completed Blue Chip Expo Forms to bluechipexpo@aol.com.

 

 

Complete Exhibitor Service Kit

Welcome Letter

Credit Card Form

Display Installation Form

Shipping Forms

Furniture Rental Order Form

Cleaning Services Order Form

 
VENUE INFORMATION:

LOADING and UNLOADING of all exhibit material brought into the facility by exhibitors must be done so through the Convention Service Loading Dock at the rear of the facility.

 

THE SONESTA RESORT, PTR AND SHIPYARD RACQUET CLUB WILL NOT ACCEPT ANY SHIPMENTS OF EXHIBIT MATERIALS DELIVERED TO THE FACILITIES.  NO EXCEPTIONS.  If you intend to ship any materials in containers over 6’ in height or 4’ in width, please contact Blue Chip Expo prior to shipping to determine if delivery to the exhibit area is possible.  There is no forklift access into the exhibit space.  If you have materials to be shipped to the conference, please follow the instructions on the Shipping Information Form included in the service kit packet.  All advance shipments should be sent to the Blue Chip Expo warehouse for delivery between Monday, January 31 and Tuesday, February 14th.  All exhibit material will be delivered to individual booth spaces prior to exhibitor set up on Thursday, February 16th.

 

 

You must pay for all drayage charges in advance of delivery of materials to the show site.

 

 

 

EXHIBITOR INSTALLATION

Exhibitors may begin set up of individual booth displays on Thursday, February 16th at 7:00AM.  Exhibit set up must be completed by 9:15AM that morning.  Exhibits will open at 9:15AM.

EXHIBITOR DISMANTLE

Exhibits close on Thursday, February 16th at 2:45PM.  The exhibit hall must be completely cleared by 5:00PM that afternoon.

 

 

 

 

 

 

 

 
 ADDITIONAL SERVICES

Blue Chip Expo's on-line catalog of services contains information and order forms to help maximize the effectiveness of exhibiting your products or services in this year’s event. We ask that you please anticipate your additional show requirements and please read the information carefully. This will enable us to have requested items delivered to your booth prior to your arrival.  If you have questions or need additional assistance navigating the site, contact the Blue Chip Expo Customer Service Hot-line at 1-843-681-4545 for help. If you plan to use an outside display house, please forward the proper information needed for the coordination of your exhibit.

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