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American Academy of Veterinary Acupuncture (AAVA)
Marche 23-26, 2017
Hyatt Regency Savannah
Savannah, GA

We are pleased that your organization will be participating in one of the many events for which Blue Chip Expo, Inc. serves as the official Exposition Service Contractor.  In this capacity, we will assist you in every possible way to ensure a pleasant and productive trade show.
 

Listed below are the items included in your Standard Exhibitor Package as well as important information about the venue.

STANDARD EXHIBITOR PACKAGE INFORMATION:

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 Booth  Standard 8' deep x 10' wide Pipe and Drape
 TableOne 6' Skirted table 
 ChairsTwo Chairs 
 OtherOne wastebasket
 SignageOne Booth ID Sign
 CarpetFacility is carpeted
 ColorDrape = Royal Blue and Skirting = Gold

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ORDER FORMS

Below are links to various Service Order Forms for your information and use.  We ask that you please anticipate your additional show requirements and complete the enclosed forms at your earliest convenience.  This will enable us to have the requested items delivered to your booth prior to your arrival.

There will be limited quantities of additional equipment available for rent at the Expo.  All on-site orders will be filled on a first come first serve basis, while availability lasts. 


We suggest completing and returning the Credit Card Authorization Form to protect your exhibiting representative from being responsible for any balance due on site.  All orders returned by fax must be accompanied by a completed Credit Card Authorization Form in order to be processed.

 

NOTE: All order forms should be returned to Blue Chip Expo, except the Hyatt Service Order Forms which should be completed as needed and returned to the Hyatt with appropriate payment. Questions concerning electrical and telephone service should be directed to the Hyatt Convention Services Department at 912-238-1234.

 

 

 

 

 

Complete Exhibitor Service Kit

Welcome Letter

Credit Card Form

Display Installation Form

Shipping Forms

Furniture Rental Order Form

Plant Rental Order Form

Hyatt Forms

 
VENUE INFORMATION:

LOADING and UNLOADING of all exhibit material brought into the facility by exhibitors must be done so through the Convention Service Loading Dock at the rear of the facility.

 

THE HYATT REGENCY WILL NOT ACCEPT ANY SHIPMENTS OF EXHIBIT RELATED MATERIALS DELIVERED TO THE FACILITY.  NO EXCEPTIONS.  SHIPMENTS SENT TO THE HOTEL WILL BE REFUSED.  Please Note: The Hyatt has limited facilities for the delivery of large display materials. There is no loading dock and no forklift access. All shipments must be able to be moved by pallet jack or dolly on a lift gate equipped truck, to be transported into the hotel. If you have materials that need to be shipped to the Conference, please follow the instructions on the Shipping Information Form included in this service kit.  All drayage charges must be paid in full in advance of delivery to the Hyatt. All advance shipments should be sent to the Blue Chip Expo warehouse for arrival between Monday, February 27th and Tuesday, March 21st.  All exhibit material will be delivered to individual booth spaces prior to exhibitor set up on Thursday, March 23rd.

 

 

You must pay for all drayage charges in advance of delivery of materials to the show site.
 
 

EXHIBITOR INSTALLATION

Exhibitors may begin set up of individual booth displays on Thursday, March 23rd at 6:00 PM until 10:00 PM.  Exhibits will open on Friday, March 24th at 7:00AM until 5:30PM on Saturday, March 25th from 7:00AM until 5:30PM and on Sunday, March 26th from 8:00AM until 12:00PM.

 


 

EXHIBITOR DISMANTLE

Exhibitors must begin dismantling individual booth displays on Saturday, March 26th at 12:00PM. The exhibit hall must be completely cleared by 2:00 PM that afternoon. 

 

 

 

 

 

 

 

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ADDITIONAL SERVICES


Blue Chip Expo's on-line catalog of services contains information and order forms to help maximize the effectiveness of exhibiting your products or services in this year’s event. We ask that you please anticipate your additional show requirements and please read the information carefully. This will enable us to have requested items delivered to your booth prior to your arrival.  If you have questions or need additional assistance navigating the site, contact the Blue Chip Expo Customer Service Hot-line at 1-843-681-4545 for help. If you plan to use an outside display house, please forward the proper information needed for the coordination of your exhibit.

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