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2017 Georgia Association for Pupil Transportation Conference
June 21-22, 2017
Jekyll Island Convention Center
Jekyll Island, GA

We are pleased that your organization will be participating in one of the many events for which Blue Chip Expo, Inc. serves as the official Exposition Service Contractor.  In this capacity, we will assist you in every possible way to ensure a pleasant and productive trade show.
 

Listed below are the items included in your Standard Exhibitor Package as well as important information about the venue.

STANDARD EXHIBITOR PACKAGE INFORMATION:

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 Booth  Standard 10' deep x 10' wide Pipe and Drape
 TableOne 6' Skirted table 
 ChairsTwo Chairs 
 OtherOne wastebasket
 SignageOne Booth ID Sign
 CarpetFacility is carpeted
 ColorDrape and Skirting will be Royal Blue and White

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ORDER FORMS

Below are links to various Service Order Forms for your information and use.  We ask that you please anticipate your additional show requirements and complete the enclosed forms at your earliest convenience.  This will enable us to have the requested items delivered to your booth prior to your arrival.

There will be limited quantities of additional equipment available for rent at the Expo.  All on-site orders will be filled on a first come first serve basis, while availability lasts. 


We suggest completing and returning the Credit Card Authorization Form to protect your exhibiting representative from being responsible for any balance due on site.  All orders returned by fax must be accompanied by a completed Credit Card Authorization Form in order to be processed.

 

Note: All vendors who will be displaying buses must arrive on Tuesday, June 20th between 8:00AM and 11:00AM to move buses into the facility.  Blue Chip Expo will provide large tarps to cover the convention center floor while vehicles are moved into position, but IT IS THE RESPONSIBILTY OF EXHIBITORS TO PROVIDE FLOOR COVERING UNDER VEHICLES ONCE THEY ARE PARKED.  Buses must have ¼ tank or less fuel, batteries must also be disconnected once the vehicle is parked Buses will be moved in starting with those furthest from the loading dock.

 

NOTE: All order forms should be returned to Blue Chip Expo. Orders for electrical, telephone and internet services should be placed directly with GAPT through their registration site or by phone at 678-226-7077.  Specific questions concerning electrical service should be directed to the Jekyll Island Convention Center office at 912-636-6404.

 

 

 

 

 

 

Complete Exhibitor Service Kit

Welcome Letter

Credit Card Form

Display Installation Form

Shipping Forms

Furniture Rental Order Form

Plant Rental Order Form

 
VENUE INFORMATION:

LOADING and UNLOADING of all exhibit material brought into the facility by exhibitors must be done so through the Convention Service Loading Dock at the rear of the facility.

 

THE JEKYLL ISLAND CONVENTION CENTER WILL NOT ACCEPT ANY ADVANCE SHIPMENTS OF EXHIBIT RELATED MATERIALS DELIVERED TO THE FACILITY.  NO EXCEPTIONS.  If you have materials that need to be shipped to the Conference, please follow the instructions on the Shipping Information Form included in this packet.  All advance shipments should be sent to the Blue Chip Expo warehouse for arrival between Tuesday, May 30th and Friday June 16th.  All exhibit material will be delivered to individual booth spaces prior to exhibitor set up on Wednesday, June 21st.  Direct shipments to the Jekyll Island Convention Center will be permitted to arrive on Wednesday, June 21st , ONLY.  All outbound shipments following the close of the conference should be scheduled for pick up directly from the Jekyll Island Convention Center on Thursday, June 22nd between 11:00AM and 2:00PM.  Any shipments not picked up will be transported back to the Blue Chip Expo for storage and shipping and additional handling charges will be applied.

 

 

 

 

You must pay for all drayage charges in advance of delivery of materials to the show site.
 
 

EXHIBITOR INSTALLATION

Exhibitors may begin set up of individual booth displays on Wednesday, June 21st at 8:00AM until 2:00PM.  Exhibits will open on Wednesday, June 21st from 2:00PM until 4:00PM and on Thursday, June 22nd from 8:00AM until 10:00AM.

 

 

EXHIBITOR DISMANTLE

Exhibitors must begin dismantling individual booth displays on Thursday, June 22nd at 10:00AM.  The exhibit hall must be completely cleared by 2:00PM that day.

 

 

 

 

 

 

 

 

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ADDITIONAL SERVICES


Blue Chip Expo's on-line catalog of services contains information and order forms to help maximize the effectiveness of exhibiting your products or services in this year’s event. We ask that you please anticipate your additional show requirements and please read the information carefully. This will enable us to have requested items delivered to your booth prior to your arrival.  If you have questions or need additional assistance navigating the site, contact the Blue Chip Expo Customer Service Hot-line at 1-843-681-4545 for help. If you plan to use an outside display house, please forward the proper information needed for the coordination of your exhibit.

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