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All-Hazards Incident Management Teams (AHITMA)
Training and Education Symposium
December 3-5, 2018
Westin Resort
Hilton Head Island, SC

We are pleased that your organization will be participating in one of the many events for which Blue Chip Expo, Inc. serves as the official Exposition Service Contractor.  In this capacity, we will assist you in every possible way to ensure a pleasant and productive trade show.
 

Listed below are the items included in your Standard Exhibitor Package as well as important information about the venue.

STANDARD EXHIBITOR PACKAGE INFORMATION:

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 Booth Standared 8' deep x 10' wide Pipe and Drape
 TableOne 6' Skirted table
 ChairsTwo Chairs
 Other One Waste Basket
 SignageOne (1) Booth ID Sign
 CarpetFacility is carpeted
 ColorRoyal Blue Drape; Cream White Skirting

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ORDER FORMS

Below are links to various Service Order Forms for your information and use.  We ask that you please anticipate your additional show requirements and complete the enclosed forms at your earliest convenience.  This will enable us to have the requested items delivered to your booth prior to your arrival.

We suggest completing and returning the Credit Card Authorization Form to protect your exhibiting representative from being responsible for any balance due on site.  All orders returned by fax must be accompanied by a completed Credit Card Authorization Form in order to be processed.

 

NOTE:  All orders should be returned to Blue Chip Expo. EXCEPT the electrical and telephone service order form, which should be returned to the Westin along with payment.  Questions concerning electrical and telephone service should be directed to the Westin Convention Services Department at 843-681-4000.

 

For Audio Visual rentals, orders may be placed directly through the on-site provider (Presentation Services) at 843-681-4000

 

You are welcome to send scanned copies of completed Blue Chip Expo Forms to bluechipexpo@aol.com.

 

 

Complete Exhibitor Service Kit

Welcome Letter

Credit Card Form

Display Installation Form

Shipping Forms

Furniture Rental Order Form

Cleaning Services Order Form

Plant Rental Form

Westin Resort Forms

 
VENUE INFORMATION:

LOADING and UNLOADING of all exhibit material being brought into the facility by exhibitors must be done through the Convention Services Loading Dock at the rear of the facility.

 

THE WESTIN RESORT WILL NOT ACCEPT ANY SHIPMENTS OF EXHIBIT RELATED MATERIALS DELIVERED TO THE FACILITY.  NO EXCEPTIONS.  If you have materials that need to be shipped to the Conference, please follow the instructions on the Shipping Information Form included in this packet.  All advance shipments should be sent to the Blue Chip Expo warehouse for arrival between Monday, November 12th and Friday November 30th.  All exhibit material will be delivered to individual booth spaces prior to exhibitor set up on Monday, December 3rd.


You must pay for all drayage charges in advance of delivery of materials to the show site.

 

 

 

EXHIBITOR INSTALLATION

Exhibitors may begin set up of individual booth displays on Monday, December 3rd at 12:00PM until 5:00PM.  Exhibits will open on Tuesday, December 4th from 7:00AM until 4:00PM and from 5:00PM until 7:00PM.  Exhibits will reopen on Wednesday, December 5th from 7:00AM until 4:00PM. 

 

EXHIBITOR DISMANTLE

Exhibitors must begin dismantling individual booth displays on Wednesday, December 5th at 4:00PM. The exhibit hall must be completely cleared by 9:00PM that day.

 

 

 

 

 

 

 

 

 
 
 
 
 
 
 
 ADDITIONAL SERVICES

Blue Chip Expo's on-line catalog of services contains information and order forms to help maximize the effectiveness of exhibiting your products or services in this year’s event. We ask that you please anticipate your additional show requirements and please read the information carefully. This will enable us to have requested items delivered to your booth prior to your arrival.  If you have questions or need additional assistance navigating the site, contact the Blue Chip Expo Customer Service Hot-line at 1-843-681-4545 for help. If you plan to use an outside display house, please forward the proper information needed for the coordination of your exhibit.

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