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South Carolina Optometric Physicians Association 112th
Annual Meeting
August 22-23,2019
Westin Resort
Hilton Head Island, SC

We are pleased that your organization will be participating in one of the many events for which Blue Chip Expo, Inc. serves as the official Exposition Service Contractor.  In this capacity, we will assist you in every possible way to ensure a pleasant and productive trade show.
 

Listed below are the items included in your Standard Exhibitor Package as well as important information about the venue.

STANDARD EXHIBITOR PACKAGE INFORMATION:

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 Booth Standared 7' deep x 10' wide Pipe and Drape
 TableOne 6' Skirted table
 ChairsTwo Chairs
 Other One Waste Basket
 SignageOne (1) Booth ID Sign
 CarpetFacility is carpeted
 ColorRoyal Blue

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ORDER FORMS

Below are links to various Service Order Forms for your information and use.  We ask that you please anticipate your additional show requirements and complete the enclosed forms at your earliest convenience.  This will enable us to have the requested items delivered to your booth prior to your arrival.

We suggest completing and returning the Credit Card Authorization Form to protect your exhibiting representative from being responsible for any balance due on site.  All orders returned by fax must be accompanied by a completed Credit Card Authorization Form in order to be processed.

 

Note: Booth numbers will be assigned by SCOPA on site at the Westin, so you may complete your order forms and submit them without the booth number. 

 

 

NOTE – All orders should be returned to Blue Chip Expo, EXCEPT the Westin Electrical Service Order Form, which should be completed and returned to the Westin, along with payment, for any services in additional to the standard electrical outlet provided.  Questions concerning electrical, telephone or audio-visual services should be directed to the Westin Convention Service Department at 843-681-4000.

You are welcome to send scanned copies of completed Blue Chip Expo Forms to bluechipexpo@aol.com.

 

 

Complete Exhibitor Service Kit

Welcome Letter

Credit Card Form

Display Installation Form

Shipping Forms

Furniture Rental Order Form

Cleaning Services Order Form

Plant Rental Form

Westin Electric

 
VENUE INFORMATION:

LOADING and UNLOADING of all exhibit material being brought into the facility by exhibitors must be done through the Convention Services Loading Dock at the rear of the facility.

 

 

THE WESTIN RESORT WILL NOT ACCEPT ANY SHIPMENTS OF EXHIBIT MATERIAL DELIVERED TO THE FACILITY. NO EXCEPTIONS.  Please follow the instructions on the shipping form included.  You must pay for all drayage charges in advance of delivery of materials to the show site.  Shipments to the advance warehouse should be sent for arrival between Monday, July 29th and Monday, August 19th.    

You must pay for all drayage charges in advance of delivery of materials to the show site.

 

 

 

EXHIBITOR INSTALLATION

Exhibitors may set up booth displays on Thursday, August 22nd at 8:30AM. Set up must be completed by 11:30AM. There will be a pre-luncheon opening this year that will be held from 11:30AM – 12:30PM, the opening luncheon will be held from 12:30 – 2:00PM on Thursday, August 22nd.  

EXHIBITOR DISMANTLE

Exhibitors must begin dismantling booth displays on Friday, August 23rd at 2:30PM.  The exhibit hall must be cleared by 4:00PM that afternoon.

 

 

 

 

 

 

 

 
 
 
 
 
 
 
 ADDITIONAL SERVICES

Blue Chip Expo's on-line catalog of services contains information and order forms to help maximize the effectiveness of exhibiting your products or services in this year’s event. We ask that you please anticipate your additional show requirements and please read the information carefully. This will enable us to have requested items delivered to your booth prior to your arrival.  If you have questions or need additional assistance navigating the site, contact the Blue Chip Expo Customer Service Hot-line at 1-843-681-4545 for help. If you plan to use an outside display house, please forward the proper information needed for the coordination of your exhibit.

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